Using Google Contacts for storing personal information allows the entries to be synced to all your devices; computer browser, netbook, tablet and phone. Input information on any of your devices and it shows up on ALL your devices.

In addition, I use the note field as a data repository for all kinds of things unrelated to storing family, friends and business information.

  • Vehicle service history
  • Types of vehicle consumables (oil filter, air filter, tire sizes, wiper blade sizes) applicable to each vehicle
  • Prescription list
  • List of major assets (TV’s, computers, appliances), purchase dates, vendor and serial numbers

You get the idea.

  • All the data is synced to all my devices. I can enter the information on my desktop computer (using a full-size keyboard) and access on my phone or tablet.
  • If I lose my phone or my notebook computer dies, all the data is still available on my other devices.
  • And, if you don’t fully trust the cloud to retain all your valuable data, you can backup your contacts to a CSV file and save it locally.

It seems like a lot of work but it really becomes routine. The benefits outweigh the perceived inconvenience.

Tips on how to enter the information to easily index: Enter the title of the information in the contacts name field, using only Last Name. Be careful, if you just start entering information as in a new contact, the data will be split into first, middle, last like you were entering a personal name. If you click on the three vertical dots to the right of the name field it will expose the individual fields. Use only the Last Name field for entry of the title. Several years ago I read an article describing a method to separate your personal contacts from your data entries; personal contacts at the beginning of a list, data at the bottom/end of the list. Here’s the scheme to enter the data so it sorts to the bottom of the list. In the Last Name field, use the format:

zzz {Data Title Goes Here}

Begin each title with lower case zzz (space) {. The } termination isn’t necessary but makes the list appear more organized. As long as the prefix is entered the same for each data entry, the list will be in alphabetical order when displayed.

Caution If you plan to store >1000 characters in any note field, some cell phones restrict the amount of data. I don’t have a detailed list, but I know from experience that Huawei EMUI has this restriction.